Exhibitor Information

If you would like to maintain the same booth location you had at the previous conference*, register, pay your deposit, and sign the electronic contract before March 1. 

If you would like to move or expand your space from the previous conference, register, sign the electronic contract, and pay your deposit as soon as possible.

After March 1, we will first assign booth space to those who requested the same space and then assign booth space to those who requested to move or expand in the order their deposits were paid.

Once all orders with a paid deposit and signed contract have been assigned their booths, all empty spaces will be open for general sale and assigned as deposits are paid. 

Booths will not be assigned or guaranteed without a signed contract. If you are not personally signing the contract, you can check its status within your order online. On the online Contract page, you can either view the electronically signed contract, resend it, or change who it's sent to. It will be sent as an email from eSignatures.com.  

 *Please note: Due to improvements being made to the booth layout in certain exhibit hall areas, the exact location cannot be guaranteed, but every effort will be made to keep your booth in the same general area. 

To purchase an advertisement in the Conference Program, login to your CFAE Sponsor Account with the same login info you use for your exhibit booth order. Select the "Publication Advertising" option under the FMEA logo after you log in.

**Please note that the Conference Program and All-State Concert Program will be Digital Publications. They will be available in the FMEA Mobile App and conference website. QR Codes will also be posted throughout the convention center.

Several Sponsorship Opportunities are also available to further expose your brand to our attendees.

Digital Display Advertising:

LED displays and video walls are available throughout the Tampa Convention Center. Please see This Flier from XpoDigital to learn more and order your ads. 

A block of discounted rooms will be available for exhibitors at the Westin Tampa Waterside Hotel, a short walk across the river from the convention center. 

You must have placed your exhibit booth order online and added name badges for everyone in your hotel reservation. We will regularly compare the run-downs with our exhibitor list and cancel reservations for those not registered as exhibitors with badges.

The deadline for booking in this block is Friday, August 28. After that date, you can reserve a room in one of our regular attendee hotel blocks listed on our Hotel Page. 

Watch out for Hotel and Attendee List Scammers!

The entire conference and trade show industry suffers from an influx of Business Impersonation Scams, where an unauthorized person or company searches the internet for exhibitor lists on conference and trade show websites and impersonates the conference to sell hotels or attendee lists to exhibitors fraudulently.

All legitimate email correspondence from FMEA will come from an email address ending in @fmea.org, @flmusiced.org, or @cfae.org. Also, our show decorator, AGS Expo Services, may email you from @ags-expo.com, and the online exhibitor contract invitation will come from eSignatures.com.

There is no third-party housing or attendee list service for the FMEA Conference. The only legitimate way to reserve a hotel room for our conference is with this reservation link, and we do not offer attendee lists.  Please notify your corporate office if they are responsible for booking travel.

If you were the victim of one of these scams, please report it to the Federal Trade Commission at https://reportfraud.ftc.gov/

AGS Expo Services is our primary show decorator and logistics provider. Log into their online ordering portal to order:

• Carpet

• Furniture

• Displays

• Shipment Receiving & advance warehouse info

Electricity: Must be ordered from Edlen Electric. Exhibitors are not allowed to run their own extension cords to their booths. 

Rigging: Anything hanging from the ceiling must be arranged through Encore

A/V Equipment & Display Rental: Encore

Lead Retrieval: Mobile app licenses will be available from SmartSource for scanning the barcodes on attendee badges. Ordering info coming soon. 

Internet Access:  There will be a WIFI network called TCC Complimentary to provide basic internet access for free. A high-speed 3 Mbps connection is available for $79.95 per day by connecting to the Exhibitor WiFi network and opening your browser to purchase access.  

Load-in and setup (subject to change):

• Wednesday 8:00 a.m. -6:00 p.m.

• Thursday 8:00 a.m. - 12:00 p.m.

Exhibit Hall Open:

• Thursday 12:15 p.m. - 6:00 p.m.*

• Friday 10:00 a.m. - 6:00 p.m.*

• Saturday 9:00 a.m. - 1:00 p.m.

*We are considering closing at 5:00 pm on Thursday and Friday. We will let you know as soon as this is decided.