I'm not very comfortable with this step, but I want to know more. Where do I start?
The first step is to recognize that legislators are just people and have no way to know everything about everything. If we want them to know more about music education, the only way that can happen is for us to provide them information. Additionally, they tend to care about the issues their constituents care about – so the more often they hear about an issue, the higher it tends to be in importance to them.
Who should participate in a face-to-face meeting with a legislator?
The meeting should include 2-4 people. You never want to do such a meeting by yourself – and more than 4 people is too many. Usually it is best to have a music educator, and a parent or booster person. If you have someone in your community who already has a personal relationship with the legislator, having that person along will be very helpful.
How do I actually make the appointment?
Call the local legislative office to inquire. The scheduler will want to know what the topic will be (music or fine arts education) and who will be attending. If you're not certain when you make the appointment, provide the names of people you're sure of, and then call them back with the others.
Will I actually be meeting with the legislator?
If the appointment is well away from the legislative session and held in the local district office, it should be with the legislator. If there is an unexpected event, or you are scheduling a time during a committee week, you may be meeting with a legislative aide.
How effective is meeting with an aide?
The aides are generally very influential and tend to have specific assignments (such as "education"). While it may be disappointing to meet with an aide, at first, they are in a position to raise your issues to a level of importance.
How do I prepare for the meeting?
Have a conversation with the people planning to attend. As issues evolve at the legislative level, there will be "talking points" posted on this site. You may also want to talk with Kathleen Sanz (800-301-3632) as part of your preparation. She will want to know about your meeting and will be happy to talk with you. Decide in advance who will cover what points, so that everyone gets to talk. Additionally, make sure that everyone knows the only topic to be covered in the meeting is music education – don't allow yourselves to get off on some other topic!
What will be the first question?
In nearly every meeting, the legislator will begin by asking, "What can I do for you?" The answer to that question needs to be succinct and establish your credibility. These opening comments are the most important of the meeting – think them out carefully. This is an area that you may want to discuss with the FMEA Executive Director as part of your preparation.
Is there anything else I should think about?
Be sure the time you've scheduled for the appointment is your "own" time. It's not appropriate or ethical to see a legislator on paid school time. Keep the focus on your conversation on students and student opportunities. Music education is about students and student success!
I'm really uncomfortable about the issues and don't feel as if I could respond to questions if asked to make a phone call to a legislator's office. Is a phone call really the most effective tool?
During the legislative session, any phone calls will be answered by an aide who will only be interested in knowing the bill number and your position. If an office is receiving a large number of calls, phones may be set to go to voice-mail. This does appear, however, to be the way of work that gets a legislator's attention the quickest.
I wish that Legislative Action Requests could come with more time available to respond. How could that be better?
Our efforts are at the whim of the legislature and their rules. Typically, committees only have to publish their agenda 2-3 days in advance. A Tuesday meeting might only have its notice posted on Friday afternoon. In the last half of the session, the time to publish agendas becomes even shorter.
Is it possible to provide information about issues further in advance?
Our office works to do that, however, even with the best lobbying efforts some issues come up after the session has begun. There is also a continual problem of providing so much information that none of it is read. Everyone is on "information overload" so much that we tend not to read completely or to remember. The bottom line is that we can provide the information, but it needs to be read.
What about email to a legislator? How effective is it?
It's harder to gauge. We do know that emails sent from a variety of sources have a better chance of being read, acknowledged, and acted on. Additionally, email from someone who is not the constituent of a legislator is pretty much ignored and is NOT appreciated.
How can we be more effective in providing assistance to FMEA's government relations efforts?
"All politics are local." Forming a relationship with a legislator or a legislative aide to acquaint them with our issues is very helpful and often determines success. Your local efforts mean a great deal.
I'm really uncomfortable about going to see my legislator. Is that really necessary?
You are the legislator's employer! They work for you!
While it may be uncomfortable the first time, going with a couple of like-minded friends to educate the legislator about the importance of music education in his/her district is REALLY important. If we don't take that step – how can we expect them to be concerned about our issue?
When is the best time to make an appointment to see my legislator?
Any time except the legislative session. Planning and bill-writing often begin in the fall before legislative committee start meeting.
Who should go to a legislative appointment?
It's usually best to go with no fewer than 2 and no more than 4 people. If you are the music educator, make certain a parent or community supporter attends (perhaps, a booster officer or a successful program alumnus). It's best to attend for a specific purpose and make a specific request.
What will be next topic be that is of concern for music educators with legislators?
There are probably three identified – but these may change (see the main legislative webpage):
How can I become more familiar with the issues facing music education?
As issues evolve at the legislative level, there will be "talking points" posted on this site. If you have an issue that may be local and you would like to see how it fits into the state advocacy efforts, either email or call the Tallahassee office (email@example.com). Any member of the FMEA or FSMA Executive Committee is also usually well-versed in state-wide issues and can probably either answer a question or direct to more information.
How likely is it for a legislator to accept an invitation to my concert?
It may not be very likely the first time an invitation is sent, but persistence yields results! Legislators like to attend events where there are lots of people, and where they can have a public role (and be seen). You may wish to solicit assistance from them in honoring a special student or family within your music program.
Is there a down-side in inviting a legislator to my school and program?
You certainly want to be sure that it is a positive event which is high in musical quality, well-organized, and has good attendance. If any of those elements are lacking, the message about music education might be lessened. If an invitation is accepted, it will be important to make certain that your campus administrators know the legislator will be attending. Be certain to keep them in the loop.