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Please telephone your hotel of choice directly from the list below beginning Sept. 24, 2022, at 9 am EDT. Guest rooms at the contracted rates are available until the cancellation deadline of Nov. 12, 2022, at 5:00 p.m. EST. If your hotel of choice is sold out, please continue to try to make a reservation, as FMEA attendees will periodically release surplus guest rooms after all-state audition results are released. 

A maximum of five (5) guest rooms may be reserved per teacher or parent.

Students who are rehearsing at a hotel and their chaperones should stay at the hotel their rehearsals are being held in. Please plan your reservations accordingly. Please check the All-State Concert and Rehearsal Locations
before you book your rooms.  (Rehearsal times in that document are still subject to change)

Each and all rooms reserved on Nov. 14, 2022, will be charged a non-refundable, one-night fee to the responsible credit cardholder. (Invalid credit cards risk reservation cancellation.)

Room Cancelations: We urge any guest holding surplus reservations/rooms to cancel their unneeded reservation(s) as soon as possible and no later than 5 pm EST on Nov. 12, 2022. You must secure a cancellation confirmation number. This courtesy will make surplus rooms available to other guests. 

Please do not book rooms outside of the FMEA Blocks. Hotels provide all-state rehearsal space based on the number of rooms that are booked in our room blocks on the cutoff date, and if we do not meet those reservation numbers it may result in future increases to conference registration prices to make up for the added expense.  If your preferred hotels have no availability, please try again in November after the all-state audition results are available and directors have canceled rooms they no longer need.  

Exhibitors should use the hotel form on the Exhibitor Information Page, not this list.

 

FMEA 2023 Hotel List

 

IMPORTANT DATES:

September 24, 9:00 a.m. - Hotels begin taking reservations

October & Early November - Cancel your un-needed hotel rooms after your all-state audition results are released.  If you were unable to reserve rooms in September, call the hotels regularly to check if rooms have opened up. 

November 12, 5:00 p.m. - Room cancelation deadline.  

November 14 - Credit cards will be charged for one night of each room in your reservation.

December 16, 2022 - If paying for your hotel with a school check, those checks are due on this date, payable to the hotel where reservations were made for you and/or your students.

December 16, 2022 - The final deadline for discounted hotel blocks. Unsold rooms in the FMEA blocks are released back to hotels.

 

Frequently Asked Questions (FAQ)

 

Why are the FMEA Hotels so expensive?

The prices we contract with the hotels are much lower than (in many cases, less than half) their standard room rates during the same dates.  

 

Why is it so hard to get a room?

When the blocks first open, everyone tries to get as many rooms as they can in case they need them for all-state auditions, so they fill up very fast.  If you wait until after the all-state results come out, many people have canceled their rooms and it's much easier for everyone else to get a reservation. 

 

Why don't you wait and open the hotel block after all-state auditions are released?

Our hotel partners are not comfortable waiting until we are so close to the start of the conference to start booking room reservations. 

 

I tried calling but it was busy or they put me on hold forever

We recommend trying again in early November after the all-state results are released.  Many people will cancel rooms they no longer need if their students weren't accepted. 

 

Is there a cancelation fee?

No, as long as you have canceled all the rooms you no longer need by November 12, you will not be charged any type of cancelation fee. After November 12, a deposit of one night per room in your reservation will be charged to your credit card, and that deposit is non-refundable. 

 

Someone at the hotel told me that canceled rooms don't go back into the FMEA block, and they are sold at full price instead. Is that true?

Only after December 16.  Before that date, all the hotel rooms in the FMEA blocks that are canceled will go back into the FMEA blocks and can be reserved by other FMEA members at the low FMEA rate. 

 

Why can't we book hotels online?

We are trying to implement this. Because of the various policies and benefits uniquely specific to our conference that we have negotiated with the hotels, most hotels have chosen to handle reservations at their local location with their own staff or a specialized call center instead of their corporate reservation systems. 

As the hotels' online systems evolve, we are researching possibilities to interface with them or use third-party options for online hotel booking that are both affordable and compatible with the unique needs of the FMEA conference.