Conference Hotels

Hotel Policies

A maximum of five (5) guest rooms may be reserved per name/credit card. 

Directors should try to reserve rooms for all-state students and chaperones in the hotel where they are rehearsing.

FMEA IS NOT offering a housing bureau service. All participants MUST reserve online or call the hotel directly to secure reservations.

Room blocks will open on Saturday, September 27, at 9:00 a.m. Eastern Time. The hotel list will be listed below at that time, along with the online reservation links and phone numbers for each hotel. 

If calling, be sure to request the “Florida Music Education Association” room block rate and confirm the guest room rate posted below. 

Credit cards are required for online reservations, and the credit card name must match the name on the reservation. 

If paying by check, reservations must be made over the phone, and a check for the full amount must be mailed directly to the hotel no later than December 13.  

You do not need to register for the conference before reserving your hotel rooms, but this is something that we are considering for future conferences.

Each hotel will have contract terms, such as parking charges, etc., on its reservation link. 

Cancellation Deadline

We urge any guest holding surplus reservations/rooms to cancel the excess reservation(s) as soon as possible and no later than 5 p.m. on November 8, 2025, and you must secure a cancellation confirmation number. This courtesy will make surplus rooms available to other FMEA members and conference attendees.

Non-Refundable Deposit

On November 12, each room reserved and not canceled by November 8 will be charged a non-refundable deposit in the amount of the posted rate for one night plus tax. It will be charged to the credit card used to secure the reservation. Invalid credit cards risk reservation cancellation.

Transportation Not Provided

Not all hotels are within walking distance of the convention center. FMEA does not provide any transportation. Transportation and parking are the responsibility of each attendee. Directors are asked to share this with their chaperones and students. 

If Hotels Are Full

Every year, the hotel blocks fill up almost immediately upon opening due to teachers overestimating how many they will need for all-state students and chaperones. They cancel the rooms they don't need after the audition results are released (late October and early November).  

• Try again in late October or early November after all-state results are released and teachers cancel rooms for students who didn't make it. 
• Try again after the cancellation deadline. All canceled rooms will return to the FMEA blocks until December 13.  
• Please Do Not reserve a room outside of the FMEA blocks! We must fill most of our allotted room blocks to receive discounts for the ballrooms we use for all-state rehearsals. If we do not meet our required minimum number of hotel nights sold, we will need to raise conference registration rates to compensate for the added cost of the rehearsal space. 

If the price listed on the hotel's website after clicking the button below is not the same as the price listed below, the FMEA block for that hotel may be full, and they are showing you full-price rooms instead. Try again in November after all-state results come out. 

Hotel List

Frequently Asked Questions (FAQ)

Why are the FMEA Hotels so expensive?

The prices we contract with the hotels are much lower than their standard room rates during the same dates. In many cases, it is less than half their normal rates. 

Why is it so hard to get a room?

When the blocks first open, everyone tries to get as many rooms as they can in case they need them for all-state auditions, so they fill up very fast. If you wait until after the all-state results come out, many people have canceled their rooms and it's much easier for everyone else to get a reservation. 

Why don't you wait and open the hotel block after all-state auditions are released?

Our hotel partners are uncomfortable waiting until we are so close to the start of the conference to book room reservations. 

I tried calling but it was busy or they put me on hold forever

We recommend booking online instead. Otherwise, try again in early November after the all-state results are released. Many people will cancel rooms they no longer need if their students aren't accepted. 

Is there a cancellation fee?

No, as long as you cancel all the rooms you no longer need by the listed cancellation deadline, you will not be charged any type of cancellation fee. After the cancellation deadline, a deposit of one night per room in your reservation will be charged to your credit card, and that deposit is non-refundable. 

Someone at the hotel told me that canceled rooms don't go back into the FMEA block, and they are sold at full price instead. Is that true?

Only after December 15. Before that date, all the canceled hotel rooms in the FMEA blocks will be returned to the FMEA blocks and can be reserved by other FMEA conference attendees at the low FMEA rate. 

The price on the hotel's booking page doesn't match the price listed on this page

If the FMEA Block is full at that hotel, they may be showing you available full-price rooms outside of the FMEA Block. Try again in November after all-state results come out to see if anyone canceled rooms in the FMEA Block. 

Beware of Room Block Scams

The hotels listed on the Hotel List are the only official housing providers for the FMEA Conference. The Florida Music Education Association is not affiliated with any third-party hotel brokers. If you are contacted by someone claiming to represent the FMEA offering discounted housing or alternative housing arrangements, be aware that this is a scam. If you receive such communication, please contact Val Anderson at val@flmusiced.org. The only way to ensure you have a valid hotel reservation is to book your room with one of the listed hotels and mention group code FMEA, or if you are an exhibitor, please use the Hotel Reservation Form on the Exhibitor Information Page.

Credit Card Scams at the Hotels

You arrive at your hotel and check in at the front desk. When checking in, you give the front desk your credit card information (for all the charges for your room or just incidentals).

You get to your room and settle in. Someone calls the front desk and asks, for example, for room 620 (which just happens to be your room). Your phone rings in your room. You answer, and the person on the other end says the following, 'This is the front desk. When checking in, we came across a problem with your charge card information. Please re-read me your credit card number and verify the last 3 digits numbers on the reverse side of your charge card.' This may also happen with room service charges.

Not thinking anything unusual, you might give this person your information, since the call seems to come from the front desk. But actually, it is a scam. Someone is calling from someplace other than the hotel front desk. They ask for a random room number, then, sounding very professional, ask you for credit card information and address information. They are so smooth, you will think you are talking to the front desk.

If you ever encounter this problem, tell the caller that you will come down to the front desk to clear up any problems. Then, go to the front desk and ask if there was a problem. If there was none, inform the manager of the hotel that someone acting like a front desk employee called to scam you of your credit card information.