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Thank you to everyone who submitted proposals for the 2023 Conference. The session proposal period is now closed and presenters have been notified of their acceptance status. If you have not yet heard from us, please email


Thank you for your interest in submitting a session proposal, product showcase proposal, or performance application. We strive to promote professional insight that will be most beneficial to the music educators in Florida. 

The 2023 conference theme is Unity in Music Education: Building Communities One Note at a TimeIt is preferable that your proposal(s) have a connection to the conference theme for an overall uniformity of vision. All session proposal submissions should be consistent with current educational trends, promote curricular experiences that lead to a better cultural understanding, and allow educators to create, perform, and respond to music that in turn instills lifelong values for learning and participation.


Please take a minute to review this important information before proceeding.



You are only permitted to submit a total of three (3) session proposals.  Performance applications and product showcase proposals do not count toward this limit. 

The deadline for submissions is midnight the evening of Monday, May 16, 2022 for sessions and performances, and July 15, 2022 for Industry Product Showcase proposals. 

Previous canceled sessions: If you were invited to present last year but were unable to do so due to COVID or other extenuating circumstances, you are welcome to submit your proposal again this year. It will not be automatically reconsidered. It will need to go through the same review process as all other proposals, so automatic approval is not guaranteed.

Conference Registration and Attendance:

  • All presenters must register for the conference, even if you live or teach outside of Florida.  Pre-registration will be from late September through early December. On-site registration will be available at a higher cost. Conference exhibitors are exempt from this requirement.
  • By submitting a proposal, you agree to attend in person and present your session if any of your proposals are selected. Please do not submit proposals if you are not sure that you will be available to travel to Tampa on January 11-14, 2023. Cancellations for reasons other than unavoidable emergencies may affect the committee's decision to accept future proposals. 

FMEA/NAfME Membership:

  • All presenters and conductors who live or teach in Florida must be members of FMEA & NAfME.
  • Presenters living outside of Florida must be members of NAfME.
  • FMEA and/or NAfME membership must be current to submit a proposal, and then must also be current when registering for the conference.
  • Conference Exhibitors are exempt from this requirement but must contract to exhibit before submitting a proposal. 
  • You may Join or Renew your FMEA Membership here or visit if you reside outside of Florida.

Instruments and Equipment:

  • FMEA will provide a microphone, sound system, and LCD projector.  A piano may be requested upon approval of your session.  You must plan on providing everything else that will be needed for your presentation.
  • Instruments, computers, music stands, and anything else needed is the responsibility of the presenter and will not be provided by FMEA.
  • Internet is not provided, but WiFi access is available for purchase at the rate of $12.95 per 24 hours. 

Demonstration Performers: If you anticipate using student performers as a demonstration group for your session, you must select "Demonstration" as the session format when completing your proposal.  

  • It is recommended that demonstration ensembles be limited to 15 students or less. Ensembles of more than 15 students will still be considered, but available space will be a contributing factor when the committee decides on sessions to accept.
  • If you are not the director or teacher of the student performers in the demonstration ensemble, their teacher/director must be added as a clinician for the session. This will ensure that they will be able to order name badges for the students as part of their conference registration.
  • FMEA does not provide instruments, music stands, or any other equipment for Demonstration Groups other than chairs and a P.A. system.
  • Choral risers are not allowed in the session presentation rooms.

Presenters are responsible for all expenses, including but not limited to: travel, hotel, meals, conference registration, and materials. 

Selection Process: Each proposal will be reviewed by the FMEA Conference Planning Committee, which includes representation from FMEA committees and component organizations (FBA, FCMEA, FEMEA, FOA, FVA, & FMSA). Notification of acceptance will be made by the end of June for performing ensembles, and the end of July for session presenters. All decisions are final.

Due to the large number of submissions received, the committee is not able to provide feedback for proposals that are not accepted.

The FMEA Conference Planning Committee, President, Executive Director, and Executive Committee have the discretion to invite additional presenters, speakers, and performers in addition to those who submit proposals here. 

Indemnity Clause: FMEA reserves the right to change the conference/workshop content, timing, speakers, or venue without notice. The event may be postponed or canceled due to acts of terrorism, war, extreme weather conditions, industrial action, fewer than expected delegates, pandemic, or any event beyond the control of FMEA. If such a situation arises, FMEA will endeavor to reschedule the event; however, FMEA cannot be held responsible for any cost, damage, or expenses that may be incurred by the registrant as a consequence of the event being postponed or canceled. Some registrants consider travel insurance to cover the cost of the registration, travel, and expenses for these types of situations. FMEA is not responsible for any registrant’s personal injury (i.e., physical, psychological, or emotional stress) or property damages while attending an FMEA conference or event. Conference registrants assume all risks inherent in attending an FMEA conference for which the registration covers, whether before, during, or after the conference.

Photographic Release: By submitting a proposal to present or application to perform, you grant permission for FMEA to use any and all photographic imagery and video footage taken of you and your students at this event and activities pertaining to this event, without payment or any other consideration. You understand that such materials may be published electronically or in print, or used in presentations or exhibitions.

Code of Conduct: FMEA is dedicated to providing a positive environment of respect and civility for all attendees, including members, students, parents, speakers, clinicians, exhibitors, sponsors, staff, volunteers, and guests. All attendees are asked to follow all applicable laws and conference policies and refrain from physical and verbal harassment, bullying, disorderly conduct, or any actions or behaviors that create unsafe conditions or interfere with presentations or performances. Harassment, bullying, and sexual language and imagery are not appropriate for any conference venue, including clinics, workshops, concerts, rehearsals, social events, online, and social media. Violations should be reported to convention center security or conference staff in a timely manner. Violators and their registered students may be expelled from the conference without a refund at the discretion of the FMEA executive committee.

Health Disclaimer: By attending, you acknowledge and fully understand the nature and extent of the risk related to the COVID-19 virus and other contagious diseases and agree to attend this event at your own risk. You expressly acknowledge that COVID-19 is highly contagious and infection can result in death, the risk of infection and transmission are higher in indoor facilities, there are no safety precautions that totally eliminate the risk of contracting COVID-19, and individuals with various underlying medical conditions and/or who are not fully vaccinated against COVID-19 may experience worse outcomes.



Required Materials

Please have all of the following information ready to copy-and-paste and files ready to upload into the online proposal web pages. If it takes too long to complete any page of the application, your session may time-out and you will need to start over. 

Session Proposals:

  • Title of your session, in Proper Title Case, with no extraneous or unnecessary punctuation.
  • A description of your session in 1,000 characters or less, as you want it to appear in the conference program, online schedule, and mobile app.  Please check for proper spelling and grammar. 
  • A short statement on how the session relates to the theme of the conference.
  • Your brief biographical sketch in 1,000 characters or less, as you want it to appear in the conference schedule. In order to encourage attendees to choose to attend your session, your bio should focus on your experience and accomplishments that demonstrate your credibility for presenting on the specific topic of the session(s) you are proposing. 
  • A professional head-shot photograph of yourself to appear in the conference schedule and mobile app.  It must be in JPG or JPEG format with the file extension ".jpg" or ".jpeg."
  • Names and email addresses of at least two(2) professional references who can speak to your qualifications for presenting on the topic of your session proposal. References will be automatically emailed from our system with a link to submit feedback. 
    • Contact these references first to ask their permission, and double-check that you have their correct email address.
    • It is your responsibility to follow up with each reference to make sure they received the email from FMEA and completed the feedback process. You may track the progress of your references by logging back into the session proposal page before the deadline and submit additional references if necessary so that at least two (2) respond for each clinician before the deadline listed above.
  • Social Media: (optional) if you would like us to include links to your social media on our online schedule and mobile app, you may copy and paste the URL addresses to your profiles on Facebook, Twitter, Instagram, Pintrest, LinkedIn, and/or your website or blog. For example:
  • Tracks/PD Modules: You will be asked if your session fits into one of the following Professional Development Modules or Tracks:
    • Diverse Learners (e.g., educational, cultural, linguistic, K-20 and beyond)
    • Health & Wellness
    • Innovations/Diversity (e.g., innovative instructional strategies, diverse music-making, diverse ensembles)
    • Music and Cross-Curricular Connections (e.g., reading, mathematics, science, STEM)
    • Music Assessment & Evaluation
    • Music Literature
    • Music Performance, Pedagogy, Literature
    • Music Teacher Professionalism and Leadership (e.g., classroom management, beginning teacher sessions)
    • Other (suggest another possible track or module)
  • Demonstration Ensembles: If you are planning on using live performers, please have the following ready:
    • Professional Photograph of the ensemble
    • A Letter of Permission from the performing students' school principal or administrator giving permission for the students to travel to Tampa and perform at the conference. It must be signed and scanned as a PDF file with the ".pdf" file extension.
    • Number of students in the ensemble
    • If you are not the students' director, you will need to add their director as a clinician, including their name, address, cellphone, workplace, email address, biographical sketch, and a professional head-shot photo. 

Performance Applications:

Ensemble applications should only be submitted by the Primary Conductor/Director from their own FMEA account. Assistant directors can be added after the initial application is completed. 

  • Full name of the ensemble, including the school name if applicable.
  • Concert Type:
    • Concert: 25-minute formal concert performance on stage in a ballroom.
    • Mini-Concert: 25-minute informal concert performance on the lobby stage, 2nd floor veranda.
  • Description or Biographical Sketch of the ensemble in 1,000 characters or less. 
  • Biographical sketch and a professional head-shot photograph of each director. 
  • Names and email addresses of two(2) professional references who can speak to your qualifications. References will be automatically emailed from our system with a link to submit feedback, so please notify them in advance and make sure you have their correct email address.
  • Social Media: (optional) if you would like us to include links to your social media on our online schedule and mobile app, you may copy and paste the URL addresses to your profiles on Facebook, Twitter, Instagram, Pintrest, LinkedIn, and/or your website or blog. For example:
  • An mp3 recording of a recent live performance of one (1) piece of music or one (1) movement of a larger work that demonstrates the ensemble's technical and musical ability.  The file must be in MP3 format with the ".mp3" file extension, and be no larger than 20 megabytes. 
  • A Letter of Permission from the performing students' school principal or administrator giving permission for the students to travel to Tampa and perform at the conference.  It must be signed and scanned as a PDF file with the ".pdf" file extension.
  • A Professional Photograph of the ensemble in JPG or JPEG format.


Industry Product Showcase Sessions

A Showcase Session is a one-hour presentation of your organization's products or services open to the general membership, held in an on-site conference room and listed in the conference program. Organizations may pass out any material they wish at these sessions, but cannot serve food or beverages.

The deadline for Product Showcase Session Proposals is July 15, 2022

Showcase Session Costs:

Showcase Information:

  • The company must first sign up as an exhibitor and return the signed exhibitor contract.
  • Corporate or Academic Partner members will be given priority acceptance for Showcase Events: every effort will be made to approve at least one Showcase Event every three years, the reduced Showcase prices listed above, and an exhibit booth discount. Membership must be current for a minimum of two years to be eligible for this priority status.
  • See Required Materials above for the list of session and presenter information that will need to be copied-and-pasted and uploaded into the application. 

Exhibiting companies are encouraged to submit proposals as Product Showcases, but are also welcome to submit regular educational sessions. However, the FMEA Conference Planning Committee reserves the right to deny any regular session proposal and change it into a Product Showcase proposal if they suspect that specific products or services will be promoted during the session. 


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Session Proposals and Performance Application