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2021 FMEA Professional Development Conference
January 13-16, 2021

Thank you for your interest in submitting a session proposal, product showcase proposal, or performance application. We strive to promote professional insight that will be most beneficial to the music educators in Florida. 

The conference theme is Celebrating Musical Excellence; Past, Present, and Future. It is preferable that your proposal(s) have a connection to the conference theme for an overall uniformity of vision. All session proposal submissions should be consistent with current educational trends, promote curricular experiences that lead to a better cultural understanding, and allow educators to create, perform, and respond to music that in turn instills lifelong values for learning and participation.

Please take a minute to review this important information before proceeding.

 

Policies

You are only permitted to submit a total of three (3) session proposals.  Performance applications and product showcase proposals do not count toward this limit. 

The deadline for submissions is midnight on Tuesday, May 12, 2020.

Conference Registration and Attendance:

  • All presenters must register for the conference, even if you live or teach outside of Florida.  Pre-registration will be from late September through early December. On-site registration will be available at a higher cost. Conference exhibitors are exempt from this requirement.
  • By submitting a proposal, you agree to attend and present your session if any of your proposals are selected. Please do not submit proposals if you are not sure that you will be available to travel to Tampa January 13-16, 2021. Cancellations for reasons other than unavoidable emergencies may affect the committee's decision to accept future proposals. 

FMEA/NAfME Membership:

  • All presenters and conductors who live or teach in Florida must be members of FMEA & NAfME.
  • Presenters living outside of Florida must be members of NAfME.
  • FMEA and/or NAfME membership must be current to submit a proposal, and then must also be current when registering for the conference.
  • Conference Exhibitors are exempt from this requirement, but must contract to exhibit before submitting a proposal. 
  • You may Join or Renew your FMEA Membership here

Instruments and Equipment:

  • FMEA will provide a microphone, sound system, and LCD projector.  A piano may be requested upon approval of your session.  You must plan on providing everything else that will be needed for your presentation.
  • Instruments, computers, music stands, and anything else needed is the responsibility of the presenter and will not be provided by FMEA.
  • Internet is not provided, but WiFi access is available for purchase at the rate of $12.95 per 24 hours. 

Demonstration Performers: If you anticipate using live performers as a demonstration group for your session, you must select "Demonstration" as the session format when completing your proposal.  

  • It is recommended that demonstration ensembles be limited to 15 students or less. Ensembles of more than 15 students will still be considered, but available space will be a contributing factor when the committee decides on sessions to accept.
  • If you are not the director or teacher of the student performers in the demonstration ensemble, their teacher/director must be added as a clinician for the session. This will ensure that they will be able to order name badges for the students as part of their conference registration.
  • FMEA does not provide instruments, music stands, or any other equipment for Demonstration Groups other than chairs and a P.A. system.
  • Choral risers are not allowed in the session presentation rooms.

Presenters are responsible for all expenses, including but not limited to: travel, hotel, meals, conference registration, and materials. 

Selection Process: Each proposal will be reviewed by the FMEA Conference Planning Committee, which includes representation from FMEA committees and component organizations (FBA, FCMEA, FEMEA, FOA, FVA, & FMSA). Notification of acceptance will be made by the end of June for performing ensembles, and the end of July for session presenters. All decisions are final. Due to the large number of submissions received, the committee is not able to provide feedback for proposals that are not accepted.

The Conference Planning Committee, FMEA President, and Executive Committee have the discretion to invite additional presenters, speakers, and performers in addition to those who submit proposals here. 

Indemnity Clause: FMEA reserves the right to change the conference/workshop content, timing, speakers or venue without notice. The event may be postponed or cancelled due to acts of terrorism, war, extreme weather conditions, industrial action, less than expected delegates or any event beyond the control of FMEA. If such a situation arises, FMEA will endeavor to reschedule the event; however, FMEA cannot be held responsible for any cost, damage or expenses which may be incurred by the registrant as a consequence of the event being postponed or cancelled. Some registrants consider travel insurance to cover the cost of the registration, travel and expenses for these types of situations. FMEA is not responsible for any registrant’s personal injury (i.e., physical, psychological, or emotional stress) or property damages while attending an FMEA conference or event. Conference registrants assume all risks inherent in attending an FMEA conference for which the registration covers, whether before, during or after the conference.

Photographic Release: By submitting a proposal to present or application to perform, you grant permission for FMEA to use any and all photographic imagery and video footage taken of you and your students at this event and activities pertaining to this event, without payment or any other consideration. You understand that such materials may be published electronically or in print, or used in presentations or exhibitions.

 

Required Materials

Please have all of the following information ready to copy-and-paste and files ready to upload into the online proposal web pages. If it takes too long to complete any page of the application, your session may time-out and you will need to start over. 

Session Proposals:

  • Title of your session, in Proper Title Case, with no extraneous or unnecessary punctuation.
  • A description of your session in 1,000 characters or less, as you want it to appear in the conference program.  Please check for proper spelling and grammar. 
  • A short statement on how the session relates to the theme of the conference.
  • Your brief biographical sketch in 1,000 characters or less, as you want it to appear in the conference schedule. Your bio should focus on your accomplishments that demonstrate your credibility for presenting on the topic of the session, in order to encourage attendees to choose to attend your session. 
  • A professional head-shot photograph of yourself that will appear in the conference schedule.  It must be in JPG or JPEG format with the file extension ".jpg" or ".jpeg."
  • Names and email addresses of two(2) professional references who can speak to your qualifications for presenting on the topic of your session proposal. References will be automatically emailed from our system with a link to submit feedback. 
  • Social Media: (optional) if you would like us to include links to your social media on our online schedule and mobile app, you may copy and paste the URL addresses to your profiles on Facebook, Twitter, Instagram, Pintrest, LinkedIn, and/or your website or blog. For example: https://twitter.com/FLmusicEd
  • Tracks/PD Modules: You will be asked if your session fits into one of the following Professional Development Modules or Tracks:
    • Diverse Learners (e.g., educational, cultural, linguistic, K-20 and beyond)
    • Health & Wellness
    • Innovations/Diversity (e.g., innovative instructional strategies, diverse music making, diverse ensembles)
    • Music and Cross-Curricular Connections (e.g., reading, mathematics, science, STEM)
    • Music Assessment & Evaluation
    • Music Literature
    • Music Performance, Pedagogy, Literature
    • Music Teacher Professionalism and Leadership (e.g., classroom management, beginning teacher sessions)
    • Other (suggest another possible track or module)
  • Demonstration Ensembles: If you are planning on using live performers, please have the following ready:
    • Professional Photograph of the ensemble
    • Number of students in the ensemble
    • If you are not the director, you will need to add their director as a clinician, including their name, address, cellphone, workplace, email address, biographical sketch, and a professional head-shot photo. 

Performance Applications:

Ensemble applications should only be submitted by the Primary Conductor/Director from their own FMEA account. Assistant directors can be added after the initial application is completed. 

  • Full name of the ensemble, including the school name if applicable.
  • Concert Type:
    • Concert: 25 minute formal concert performance on stage in a ballroom.
    • Mini-Concert: 25 minute informal concert performance on the lobby stage, 2nd floor veranda.
  • Description or Biographical Sketch of the ensemble in 1,000 characters or less. 
  • Biographical sketch and professional head-shot photograph of each director. 
  • Names and email addresses of two(2) professional references who can speak to your qualifications. References will be automatically emailed from our system with a link to submit feedback. 
  • Social Media: (optional) if you would like us to include links to your social media on our online schedule and mobile app, you may copy and paste the URL addresses to your profiles on Facebook, Twitter, Instagram, Pintrest, LinkedIn, and/or your website or blog. For example: https://twitter.com/FLmusicEd
  • An mp3 recording of a recent live performance of one (1) piece of music or one (1) movement of a larger work that demonstrates the ensemble's technical and musical ability.  The file must be in MP3 format with the ".mp3" file extension, and be no larger than 20 megabytes. 
  • A Letter of Permission from your school's principal or administrator, signed, and scanned as a PDF file with the ".pdf" file extension.
  • A Professional Photograph of the ensemble in JPG or JPEG format.

 

Industry Product Showcase Sessions

A Showcase Session is a one-hour presentation of your organization's products or services open to the general membership, held in an on-site conference room and listed in the conference program. Organizations may pass out any material they wish at these sessions, but cannot serve food or beverages.

Showcase Session Costs:

Showcase Information:

  • Company must first sign up as an exhibitor and return the signed exhibitor contract.
  • Corporate or Academic Partner members will be given priority acceptance for Showcase Events: every effort will be made to approve at least one Showcase Event every three years, the reduced Showcase prices listed above, and an exhibit booth discount. Membership must be current for a minimum of two years to be eligible for this priority status.
  • See Required Materials above for the list of session and presenter information that will need to be copied-and-pasted and uploaded into the application. 

Exhibiting companies are encouraged to submit proposals as Product Showcases, but are also welcome to submit regular educational sessions. However, the FMEA Conference Planning Committee reserves the right to deny any regular session proposal and change it into a Product Showcase proposal if they suspect that specific products or services will be promoted during the session. 

 

By clicking below, I attest that I have read and understand the all of the instructions, policies, and information on this page:

Session Proposals and Performance Application